Lay out your reception, bring in both families and every friend group, seat them where they will be happiest, and keep changing it as RSVPs land in the final weeks.
Free for up to 20 guests and 4 tables. No credit card required.
A wedding guest list changes more than any other. Plan the room and the people together so each change is one move.
Draw the room and place your tables where the venue will actually put them, with the dance floor, the head table and the bar in the right places.Estimate your table count
Not the table count. The families, the head table, the meal counts your caterer needs, and the eleven changes in the last week.
Tag every guest by side and by group, then see at a glance whether a table is all one family or the mix you intended.
Lay out where you and the wedding party sit, and see it in the room rather than on a list.
Compare head table arrangementsTag the guests whose seating is delicate, keep couples together, and hold a rule in place while you rearrange everything around it.
Wedding seating etiquetteTrack who has replied and what each guest is eating beside the seating, so nothing lives in a second spreadsheet.
Fill the room by your groups and table capacities in one pass, then move the people the rules got wrong. It is a starting point, not a decision.
Share a live link so the people running the day see the current version, not the one you emailed on Tuesday.
Export the seating chart as a PDF for the entrance, or order it as a printed sign, and send the venue a plan they can set the room from.
Export the finished list as a CSV with every guest’s table, for the caterer, the venue or your own records.
Seat the people with the fewest options first: you, the wedding party, parents, grandparents, and anyone who needs step-free access or a particular spot in the room. Everyone else has more places they can go.
Then work in groups rather than individuals. Households, the friends who arrived together, the cousins who have not seen each other in a year. A table does not need everyone to know each other, it needs everyone to know someone.
Only then look at the room. Where the head table sits, where the band and the bar are, who should not be beside the speakers, and how people get from the ceremony to their reception seat.
Expect it to move. RSVPs arrive late, plus-ones change, and a table gets added the week of. That is normal, and it is the reason to keep the guest list, the floor plan and the seats in one plan instead of three files.
The reception chart on its own, with the full walk-through.
Who sits where, and what to do about the questions that have no obvious answer.
Head table, sweetheart table, or neither: what each one does to the room.
How many tables your guest count needs at each table size.
Wedding seating is easier when the room, the tables and the people are the same document.
Build the floor plan, place the tables, seat the guests. When someone cancels the week of, you move one name and the counts follow.
The all-in-one wedding apps carry your website, registry, budget and checklist, and they are good at it. Their seating tools are usually a list of tables with names typed under them.
PlanSeats does the one part that needs a room: the floor plan, the seats in it, and the guest list attached to both. Keep the planning app for everything else.
You do not have to move your whole wedding here. Bring the seating.
It depends on the table size and what your venue will allow in the room. Check the capacity with the venue before you commit to a layout.
Work it out with the wedding table calculatorStart the room and the groups before the RSVPs are all in. Final seat assignments want a reliable headcount, but the layout, the table sizes and the family groupings can all be settled early, and they are the slow part.
Yes. Share the plan with the people helping and they work on the same version, rather than three spreadsheets that disagree.
What is the difference between a viewer and an editor?Tag them and set the rule, then rearrange the rest of the room without breaking it. There is no arrangement that is right for every family, so the tool holds your decision rather than making it.
Read the etiquette guideYes. Each guest’s meal choice sits beside them in the guest list, so it stays with them wherever you seat them.
How do I record each guest’s meal choice?A seating chart for the entrance, exported as a PDF or ordered as a printed sign, and a floor plan the venue can set the room from. Both come from the plan you built, so they agree with each other.
Can I make escort cards or place cards?A small wedding fits the Free plan. Beyond that, couples pay $8.99/mo, and you can stop once the wedding is over.
See pricingThe reception, the guest list and everything you print on the day, in one plan that survives the last-minute changes.
Free for up to 20 guests and 4 tables. No credit card required.