Seat 150 people without a spreadsheet, a poster board, or a fight. Import your RSVPs, drag guests to tables on your venue's floor plan, and share the chart with your partner, your planner and the venue.
Free plan to start. One wedding with unlimited guests and tables is $50 one time or $8.99 a month.
Lay out the room, bring in the guest list, seat everyone and share.
Start from a wedding template (round tables, banquet rows, a head table or a sweetheart table) or upload the venue's floor plan and place tables on it. Not sure how many tables you need? The wedding table calculator tells you.
Import the spreadsheet you already have, or track RSVPs and meals in PlanSeats so only confirmed guests appear on the chart. Tag guests by side and group: bride's family, groom's college friends, kids, plus-ones.
Drag guests to seats or auto-assign by tag, then hand-place the head table. Share a co-editing link with your partner or planner and a view link with the venue. Print escort cards, the seating chart sign and the guest list when you are done.
Templates for both, with the wedding party seated in order.
Link guests so auto-assign never splits a couple or a family with young kids.
Tag by family, friends, coworkers, and side. Seat a whole group in one move, or keep two groups apart.
Give each parent their own table near the front. Auto-assign respects tables you have locked by hand. See the seating divorced parents guide.
Track responses and meal choices, and export the meal count by table for the caterer.
Your partner edits with you in real time. The planner, the venue and the caterer get a view link that always shows the current chart.
Escort cards, place cards, an alphabetical guest list, and a printable seating chart sign in your wedding's style from the sign templates.
Guests scan a QR code at the entrance and see their table on their phone. Last-minute swaps update instantly.
Start with the people who are fixed: the head or sweetheart table, parents, grandparents and anyone with an accessibility need near an exit or away from speakers. Then seat by group, not one guest at a time: college friends together, each family's cousins together, coworkers together.
Give every table at least a few people who already know each other, and put the loudest tables far from the oldest guests. Leave the last two or three seats at a few tables open until RSVPs close. For step-by-step help, read the wedding table assignment guide, the wedding seating chart etiquette guide and the head table seating guide.
Zola and The Knot include a seating tool inside their planning suites; it works if your guest list, registry and website all live there, and it stops at the printed chart. Canva makes a beautiful sign but does not know who has RSVP'd. PlanSeats is only a seating chart maker, so it goes further on that one job: real floor plans, auto-assign, live sharing, meal counts by table, and a QR seat finder for the day. See the full comparisons: Zola, The Knot, Canva. Planning for clients? See PlanSeats for wedding planners.
Lay out your reception tables on the venue floor plan, import your guest list, then seat the fixed people first (head table, parents, grandparents) and fill the rest by group. In PlanSeats you drag guests to seats or auto-assign by tag, then share the chart with your partner and planner and print escort cards.
A 60-inch round table seats 8 comfortably and 10 tightly; a 72-inch round seats 10 to 12. An 8-foot rectangular table seats 8, or 10 with chairs at the ends. Divide your confirmed guest count by your seats per table and round up. The wedding table calculator does the math for you.
Aim to finish one to two weeks before the wedding, after your RSVP deadline has passed and the caterer has the final count. Build the chart earlier with the confirmed guests you have, and keep a few open seats per table so late replies slot in without reshuffling everyone.
Traditionally the couple sits in the center with the wedding party on either side, sometimes with their partners. Many couples now choose a sweetheart table for two and seat the wedding party at nearby round tables with their dates. Parents usually get their own tables near the front, one per household if parents are divorced.
Use full names on the seating chart display and escort cards so guests with the same first name are not confused, and so a guest scanning the list can find themselves quickly. Sort the display alphabetically by last name, not by table, because guests know their own name before they know their table number.
For a seated dinner with more than about 40 guests, yes. Open seating causes couples to be split, families to hunt for chairs together, and the last guests to end up at the worst tables. For a cocktail-style reception with mostly standing room, a chart is optional and a few reserved tables are enough.
Yes. Share a co-editing link and everyone works on the same live chart; changes appear for the others immediately. Send the venue and caterer a view-only link so they always see the current version instead of a PDF that goes out of date.
Yes. Turn on the QR seat finder and print the code on the welcome sign. Guests scan it at the entrance and see their table on their phone. If you move someone during the reception, the finder updates within a second, so there is nothing to reprint.
Import your guest list, drag people to tables on your venue's floor plan, and share it with your partner and planner.
Free plan to start. One wedding with unlimited guests and tables is $50 one time or $8.99 a month.