Create your wedding reception seating chart without the spreadsheet chaos. Import your guest list, arrange tables on your venue floor plan, drag guests into seats, and make changes as RSVPs and plans evolve.
Free for up to 20 guests and 4 tables. No credit card required.
Bring your venue layout, guest list, and table assignments together in one place.
Start with your venue floor plan. Add your tables and arrange them around the room so your seating chart reflects the space your guests will actually experience.Try the wedding table calculator
A wedding seating chart isn't just names and table numbers. Plan around couples, families, wedding parties, meal choices, and all the relationships that make your guest list unique.
Plan where you and your wedding party will sit, whether you're using a head table, sweetheart table, or something in between.
Explore head table seatingKeep couples and guest groups together while you rearrange the rest of the room.
Organize family, friends, coworkers, and other groups so you can see relationships while making seating decisions.
Work through sensitive family seating arrangements while keeping the full reception layout visible.
Read the divorced parents seating guideKeep the guest information you need nearby while deciding where everyone should sit.
Keep your partner, planner, venue, and other collaborators working from the same seating plan.
Turn your final seating plan into the materials you need for the reception.
See wedding seating chart templatesGive guests an easier way to find their assigned seat when they arrive.
Start with the people who have the fewest seating options. That usually means you, your wedding party, parents, grandparents, close family members, and anyone with accessibility requirements.
Next, group the rest of your guest list by the relationships they already have, such as family, college friends, coworkers, childhood friends, or other natural groups. You don't need everyone at a table to know one another, but giving each guest a few familiar faces can make seating decisions easier.
Then look at the room itself. Consider where the head or sweetheart table sits, how guests will move through the reception, and whether anyone needs easier access to entrances, restrooms, or other parts of the venue.
Finally, treat your wedding seating chart as a working plan until RSVPs and guest details are final. Changes are normal. Keeping your guest list, reception floor plan, tables, and seats together makes those changes easier to manage.
Work through common questions about couples, families, wedding parties, and table assignments.
Estimate your table count based on your guest list and table size.
Compare head table and sweetheart table arrangements and decide what works for your reception.
Explore different approaches to arranging tables and displaying your final seating plan.
Wedding seating gets easier when you can see the room, tables, and guests together.
Build your reception floor plan, place your tables, and assign guests directly to seats. When someone cancels, a plus-one changes, or a table needs to move, update the plan without starting over.
Spreadsheets can hold your guest list. Design tools can draw your reception layout. But wedding seating requires both.
PlanSeats keeps your guests, floor plan, tables, and seating assignments connected so you can see how the whole reception fits together and make changes without rebuilding your plan.
Bring your guest information into the same place where you're making seating decisions.
Arrange tables on your reception floor plan instead of planning from a disconnected list.
Move people between seats and tables as your plans change.
Create an initial arrangement, then adjust the seating yourself.
Share the seating plan with the people helping you organize the wedding.
Update your chart as RSVPs, plus-ones, table layouts, and other details change.
All-in-one wedding platforms can help manage websites, registries, RSVPs, checklists, and other parts of planning. PlanSeats focuses on the part that gets complicated once your guest list becomes a room full of tables: deciding where everyone sits.
Use PlanSeats alongside the rest of your wedding planning tools to turn your guest list and venue layout into a seating chart you can actually work with.
Already using another wedding planning platform? You don't have to replace it. Use PlanSeats for the seating plan.
Start with your reception floor plan and guest list. Add your tables, group guests by relationships or households, and begin assigning people to tables or individual seats. PlanSeats lets you keep the guest list, room layout, tables, and seating assignments together while you make changes.
It depends on the size and shape of the table and your venue's setup. Confirm table capacities with your venue before finalizing your seating chart.
Estimate your table count with the wedding table calculatorYou can start planning table layouts and guest groups before every RSVP is final. Final seat assignments are easier once you have a reliable guest count, but starting earlier gives you time to work through family groups, table sizes, and other seating constraints.
Finalize it once your guest list, plus-ones, meal details, and venue layout are stable enough for your wedding team to use. Leave yourself room to make last-minute changes when cancellations or other updates happen.
There isn't one required arrangement. Some couples sit with their wedding party, some include partners, and others choose a sweetheart table for just the couple. Pick the setup that works for your relationships, room layout, and reception style.
Explore head table seating arrangementsIn most cases, keeping couples and plus-ones together makes the seating plan easier for guests. Your final arrangement can still account for family dynamics, accessibility, table capacity, and other circumstances.
There isn't one arrangement that works for every family. Consider current relationships, comfort, partners, proximity to the couple, and whether separate tables would make the reception more comfortable for everyone involved.
Read the guide to seating divorced parentsYou can use first names, full names, or another format that makes guests easy to identify. Full names can be especially helpful when multiple guests share the same first name.
Not every wedding needs assigned seats, but a seating chart can make arrival easier when you're hosting a seated meal, working with table capacities, managing meal choices, or trying to keep particular groups together.
PlanSeats includes collaboration features so the people helping with your wedding can work from the same seating plan instead of passing different spreadsheet or design-file versions back and forth.
How do I invite my partner so we can both edit?Yes. Move guests between seats and tables as RSVPs, plus-ones, family arrangements, and other details change.
PlanSeats includes tools designed to help guests find their assigned seat when they arrive at the event.
Can guests look up their own seat on their phone?Bring your guest list, reception floor plan, tables, and seats together in one place, then make changes as your wedding plans come together.
Free for up to 20 guests and 4 tables. No credit card required.