Monthly
$39.99/month
Includes one seat. For planners who prefer month-to-month billing.
Manage every wedding from floor plan to final seat. PlanSeats Pro gives wedding planners one place to organize floor plans, guest lists, tables, seating charts, couple collaboration, and day-of details across every wedding you plan.
Unlimited events. One workspace.
One subscription covers every wedding you plan
Try everything free, cancel anytime
Bring couples in without losing control of the plan
Your couples plan one wedding.
You plan them all year.
That changes what you need from seating software.
You need a way to manage multiple weddings, reuse familiar venues, collaborate with couples, keep floor plans and guest information organized, and make seating changes without creating another version of another spreadsheet.
PlanSeats Pro turns that recurring work into one repeatable workflow.
PlanSeats Pro gives you a Multi-event Command Center for managing weddings across your calendar, with an Event Hub for keeping the working plan for each wedding together.
Open the wedding. See the plan. Make the change. Move on to the next one.
A wedding seating chart isn't just a list of names and table numbers.
It is the intersection of the venue, the tables, the guest list, the couple, family relationships, accessibility needs, catering information, and the reception itself.
PlanSeats Pro brings those pieces into one visual planning workflow.
Instead of managing the guest list in one place and the floor plan somewhere else, build the seating chart around the actual reception.
PlanSeats Pro connects the steps that wedding planners already work through.
Add the wedding to your PlanSeats Pro workspace. Keep it alongside your other upcoming events instead of building another isolated file system.
Couples know their guests better than anyone. That makes their input essential to the seating chart.
But collaboration becomes difficult when the couple, planner, partner, and family members are all working across different spreadsheets, screenshots, messages, and versions.
PlanSeats Pro gives couples a controlled place to participate in the event.
You decide when they are invited. They can work within the event rather than sending another attachment back to you.
And the seating plan stays connected to the rest of your professional workflow.
Client collaboration shouldn't mean giving up control of the planning process.
PlanSeats Pro includes controlled couple permissions so you can decide how couples participate in their wedding plan.
That creates a clearer division between what the couple needs to work on and what the planner needs to manage, while keeping everyone connected to the same event.
A floor plan alone tells you where the tables go.
Your guest list tells you who needs to sit there.
PlanSeats connects both.
Build the reception around the actual venue, arrange the tables, then bring the guest list into the same event and begin assigning seats.
As RSVPs and seating decisions change, update the plan without rebuilding the floor plan somewhere else.
Event floor plan softwareWedding planners often return to the same venues.
The couple changes. The guest list changes. The reception details change. But the room may be very familiar.
PlanSeats Pro lets you create reusable venue templates so you can start future weddings with a venue you have already set up.
Instead of rebuilding the venue, arranging tables and starting over, your workflow becomes: choose the venue template, adapt the layout, add guests, build the seating chart.
The more often you use a venue, the more useful that reusable setup becomes.
A consumer seating chart tool can work well when someone has one wedding to plan.
Professional planners have another problem entirely.
You may be managing this weekend’s wedding, next month’s seating chart, a couple who just started planning, a venue you have used five times before, and a client waiting to review their seats.
PlanSeats Pro's Multi-event Command Center gives those weddings one home.
Instead of organizing your business around separate seating-chart files, organize the work around the events themselves.
The biggest opportunity for a planner isn't saving time on one seating chart. It's saving time on the workflow every time you plan a wedding.
See and manage multiple weddings from one workspace.
Keep the working information for each wedding organized around the event.
Start with venues you have already configured instead of rebuilding familiar spaces.
Give clients a structured place to participate.
Bring other members of your planning team into the workflow.
Carry the current event information into execution.
Turn guest information into useful operational outputs.
Create a more professional client-facing planning experience.
The seating chart you build first probably won't be the seating chart you use on wedding day.
An RSVP changes. A plus-one gets added. A family request comes in. Someone needs to move tables. The venue setup changes.
That's normal.
PlanSeats lets you move guests and adjust the seating arrangement as the wedding evolves rather than rebuilding a static seating chart every time something changes.
The plan stays flexible because weddings aren't static.
Wedding seating isn't purely a space-planning problem. It's a people problem too.
Couples. Parents. Stepparents. Wedding-party members. Plus-ones. Children. Friends who should sit together. Guests who should not.
The planner needs to turn all of those relationships into a seating arrangement that still works within the physical room.
By keeping the guest list and floor plan connected, PlanSeats gives you a clearer place to work through those decisions with the couple.
Spreadsheets can hold a guest list. They become less useful when the job is deciding where those guests belong inside a reception.
| Workflow | Spreadsheets | PlanSeats Pro |
|---|---|---|
| Guest list | Rows and columns | Connected to the wedding |
| Reception floor plan | Separate file | Part of the event |
| Tables | Represented manually | Visual layout |
| Seating assignments | Cells and notes | Connected to tables and seats |
| Couple collaboration | Shared files and messages | Controlled couple access |
| Seating changes | Edit cells and versions | Adjust the working plan |
| Multiple weddings | Separate files/folders | Multi-event workspace |
| Repeat venues | Duplicate or rebuild | Reusable venue templates |
| Day-of access | Find latest version | Day-Of Mode |
The problem isn't that spreadsheets can't store names. It's that a wedding seating plan is spatial, collaborative, and constantly changing.
If you're planning your own wedding, a single-event seating chart tool may be all you need. If you're planning weddings professionally, the workflow repeats. That's why PlanSeats Pro adds the professional layer around the seating chart.
| Need | PlanSeats | PlanSeats Pro |
|---|---|---|
| Build a seating chart | Yes | Yes |
| Floor plan and tables | Yes | Yes |
| Guest management | Yes | Yes |
| Multiple professional events | Single-event oriented | Unlimited events |
| Reusable venue templates | Yes | |
| Controlled client collaboration | Yes | |
| Team roles | Yes | |
| Day-Of Mode | Yes | |
| Catering and dietary exports | Yes | |
| White-label experience | Yes |
Planning your own wedding?
Create your wedding seating chartPlanning weddings professionally?
You don't have to be a solo planner to keep the workflow organized.
PlanSeats Pro supports team roles so other members of your business can work within the events they are responsible for.
Instead of sending updated seating files between team members, keep the working plan attached to the wedding.
One seat is included with PlanSeats Pro, with additional team seats available separately.
Planning ends. Execution starts.
But the information doesn't suddenly stop mattering.
The seating chart, guest information, and event plan can all become important when the room is being prepared and guests begin arriving.
PlanSeats Pro includes Day-Of Mode to help carry the working event information into that stage of the wedding.
The team executing the wedding should be able to rely on the same current plan that was built during planning.
The guest list isn't only useful for deciding where people sit.
Dietary information and other guest details can matter to the team executing the reception.
PlanSeats Pro includes catering and dietary exports so information collected during planning can become useful operational output.
That helps keep the seating workflow connected to the rest of the wedding rather than ending once every chair has a name.
The tools you use with clients become part of the experience of working with your business.
PlanSeats Pro includes white-label capabilities so your client-facing workflow can better reflect your professional brand.
Instead of sending couples between generic spreadsheets, files, and screenshots, give them a more intentional place to collaborate on their wedding seating.
PlanSeats Pro is designed for professionals who plan weddings repeatedly.
It's especially useful if you:
$39.99/month
Includes one seat. For planners who prefer month-to-month billing.
$290/year
Includes one seat. For planners using PlanSeats throughout their wedding calendar.
$14.99/month or $130/year per additional seat
Start with an actual wedding during the 14-day trial and see whether the workflow fits your business.
Your couples should not need to understand your entire planning system. They just need a clear place to work with you. And you need a system that works again for the next couple. Bring your wedding floor plans, tables, guest lists, seating charts, client collaboration, and day-of information into one professional workspace.
PlanSeats Pro starts at $39.99/month or $290/year.Wedding planner software helps professional planners organize parts of the planning process across their clients and events. PlanSeats Pro focuses specifically on the floor plan, guest, seating, collaboration, and event-execution workflow.
PlanSeats Pro is professional event planning software focused on seating and event collaboration. It brings floor plans, guest lists, tables, seating charts, client collaboration, and multiple events into one workflow.
PlanSeats Pro is designed for professional planners, coordinators, venues, and teams managing events repeatedly. This page focuses specifically on wedding planners and their client workflow.
Yes. PlanSeats Pro includes unlimited events and a Multi-event Command Center for managing multiple weddings and events.
Yes. PlanSeats Pro supports client collaboration with controlled couple permissions so couples can participate within the planner’s event workflow.
What can my clients change, and what can I lock?Yes. PlanSeats lets you work with the reception floor plan, arrange tables, and connect that layout to the guest list and seating chart.
Yes. PlanSeats Pro includes reusable venue templates so planners can reuse familiar venue setups across future events.
Can I save a room layout as a template and reuse it?Yes. PlanSeats connects guest information with tables and seating assignments so you can build and adjust the wedding seating chart visually.
Yes. PlanSeats Pro supports team roles. One seat is included, and additional seats can be added.
How do I add a teammate or assistant, and what can they do?PlanSeats Pro includes catering and dietary exports to help turn guest information into useful outputs for event execution.
PlanSeats Pro includes Day-Of Mode to support the transition from planning into event execution.
No. PlanSeats Pro supports professional event planners, coordinators, venues, and teams. This page focuses specifically on how it fits a wedding planner’s workflow.
PlanSeats is designed primarily for someone planning an individual event. PlanSeats Pro is designed for professionals managing events repeatedly and adds unlimited events, reusable venue templates, controlled client collaboration, team roles, Day-Of Mode, catering and dietary exports, and white-label capabilities.
What is the difference between the Planner plan and PlanSeats Pro?PlanSeats Pro costs $39.99 per month or $290 per year and includes one seat. Additional seats are $14.99 per month or $130 per year.
Yes. PlanSeats Pro has a 14-day trial.