Executives near the stage, clients beside their account leads, sponsors where they were promised, and competitors at different tables. PlanSeats Pro keeps the rules, the rooms and the attendee lists for every corporate event you run.
Unlimited events. Web-based, nothing to install.
Who sits together, who never does, which tables are for whom
Set each hotel room up once and reuse it
Add colleagues to the account, each with a seat
A company dinner looks simple from the outside: rounds of ten, a stage, a list of names. The work is in the rules nobody writes down.
The CEO sits with the two most important clients. The regional leads are spread across the room so every table has a host. The sponsor who paid for the evening sits where the photographs are taken. Two attendees from competing firms are never at the same table.
PlanSeats Pro lets you write those rules down once, apply them to the attendee list, and see the room they produce, instead of holding them in your head while you move names around a slide.
Open the hotel ballroom you set up last quarter, or upload the venue’s floor plan and place the stage, the screens and the rounds to scale.
Bring in the registration export and map a column, such as company, region or team, to each attendee’s category.
Tag the host tables and the sponsor tables, then add rules: these two together, those two apart, this category to those tables.
Auto-assign builds a first seating from your rules and shows it before applying it. Move the exceptions by hand.
Export the chart for the banquet team, meal counts and a dietary report for the kitchen, and place cards for the tables.
Client dinners, awards nights, conference banquets and board dinners, all in one workspace.
Seat together, keep apart, and send a category to tagged tables. A move that breaks a rule is flagged before the chart goes out.
The hotels and restaurants you book again are saved as rooms, so the next event starts with the tables already placed.
The command center lists each upcoming event with its date and status, so this week’s dinner and next quarter’s conference sit side by side.
Add colleagues as admins or assistants. One seat is included; each additional seat is billed separately.
Send a view-only link to the executive assistant, the venue or the agency. They see the current plan and cannot change it.
Meal counts, a dietary report with allergies flagged, a staff layout of the room, and printable place cards.
| Task | Slides and spreadsheets | PlanSeats Pro |
|---|---|---|
| The room | Circles drawn on a slide | The ballroom, to scale, reused |
| Protocol | Remembered by the planner | Written as rules and checked |
| Attendee list | Pasted into a table | Imported and categorized |
| A late cancellation | Redo the slide, resend it | Move two people, share the link |
| Venue handoff | A PDF and a separate meal list | Chart, meal counts and place cards |
PlanSeats Pro runs in the browser. There is no software to install and nothing for IT to configure, and the people you share a plan with only need the link.
$39.99/month
Includes one seat. For planners who prefer monthly billing.
$290/year
Includes one seat. For teams running events all year.
$14.99/month or $130/year per additional seat
Seat a real event during the 14-day trial, with your own attendee list and your own ballroom.
Write the protocol down once, reuse the rooms you book, and give every stakeholder the current plan instead of last week’s slide.
PlanSeats Pro starts at $39.99/month or $290/year.Yes. Export it as a CSV and import it. Map the name columns, and map a grouping column such as company, region or team to each attendee’s category.
Tag the tables near the stage, then add rules that send a category, such as executives or key clients, to those tables and keep specific people together or apart.
Yes. A view-only link shows the current plan to anyone you send it to, and they cannot edit it.
Yes. Add them as admins or assistants. One seat is included with PlanSeats Pro, and additional seats are billed separately.
Yes. PlanSeats Pro generates printable place cards and escort cards from the final seating.
PlanSeats Pro costs $39.99 per month or $290 per year and includes one seat. Additional seats are $14.99 per month or $130 per year.
Yes. PlanSeats Pro has a 14-day free trial.