By cocktail hour the chart is final, except for the three changes that happen anyway. PlanSeats Pro puts every guest’s seat on your phone, lets guests find their own table, and keeps the kitchen’s numbers in step with the last move.
Built for the room, not the spreadsheet.
Search a name, see the table and the seat
A QR code at the entrance opens your seat finder
Meals and dietary flags for the service team
Where is table 12? Which guest is the shellfish allergy? Where does the photographer sit? The grandmother who arrived late, which seat is hers?
The answer is always on a chart that is either taped to an easel or folded in someone’s pocket, and it was printed before the last two changes.
Day-Of Mode puts the live plan on your phone instead. Search the name and the answer is there, including the change someone made twenty minutes ago.
Everything here reads from the same plan, so nothing is out of date.
A phone view of the event: search any guest to their table and seat, or open a table’s roster with meal choices and dietary flags.
Outcome: Answer "where do I sit" without leaving the doorway.
When the planner moves a guest from the laptop, Day-Of Mode picks it up quietly, without a reload or losing your place.
Print the QR code for the entrance. Guests type their name and see their table on their own phone, so the queue at the escort table shrinks.
A layout of the room for the setup crew, and a roster per table with meals for the service team.
Meal counts and a dietary report with allergies flagged, generated from the final guest list rather than typed up from it.
Printable cards from the final seating, so the table on every card is the table on the chart.
The planner or couple works in PlanSeats Pro, or you import their final list and build the room yourself.
Escort and place cards for the stationer, the staff layout for setup, and meal counts for the kitchen.
Place the QR code at the entrance and on the escort table, so guests can look themselves up.
Open Day-Of Mode, find anyone in seconds, and let the planner make any late move from their own device.
| Moment | Paper and memory | PlanSeats Pro |
|---|---|---|
| "Where do I sit?" | Walk to the easel and read | Search on your phone |
| Guests arriving | A queue at the escort table | They scan and look themselves up |
| A late change | Cross out, write in, tell the kitchen | Moved once, current everywhere |
| Dietary service | A list the captain carries | Per-table roster with flags |
| Setup crew | A photo of the floor plan | A staff layout of the room |
On the day, more than one person needs the plan. Add assistants to your account so each of them can open Day-Of Mode on their own phone.
When you work alongside a planner who uses PlanSeats Pro, they can invite you to the event, and you both work from the same plan through the final hour.
$39.99/month
Includes one seat. For coordinators working weekend to weekend.
$290/year
Includes one seat. For coordinators with a full season booked.
$14.99/month or $130/year per additional seat
Run a real event day during the 14-day trial and see whether it earns a place in your kit.
Every guest’s seat on your phone, a seat finder at the door, and rosters that match the final chart, even after the last change.
PlanSeats Pro starts at $39.99/month or $290/year.Yes. It is built for phones: search any guest to their table and seat, or open a table’s roster with meals and dietary flags.
Day-Of Mode picks up the change quietly, without a reload, so everyone looking at the plan sees the same seats.
They scan the QR code at the entrance, type their name, and see their table and seat on their own phone. They do not need an account.
Yes. Add team members to your account; one seat is included and each additional seat is billed separately.
Print them after the last change. They are generated from the current seating, so a reprint picks up every move.
PlanSeats Pro costs $39.99 per month or $290 per year and includes one seat. Additional seats are $14.99 per month or $130 per year.
Yes. PlanSeats Pro has a 14-day free trial.