Couples hand you a spreadsheet, a half-finished chart and a list of requests six weeks before the wedding. PlanSeats Pro turns that into one plan you control, the couple can still contribute to, and the venue and caterer can work from.
Unlimited weddings. Couples included.
Their spreadsheet becomes your guest list in minutes
Seating only, labels and sizes, or full access
Catering, dietary, escort and place cards
By the time a coordinator is booked, the couple has usually started the seating themselves. There is a guest list in one file, a table plan in another, and a set of family requests that live in someone’s messages.
Your job is to turn that into something final, on a deadline, without making the couple feel the plan has been taken away from them.
PlanSeats Pro is built for exactly that stretch: bring in what exists, set the room up properly, and invite the couple back in on terms you choose.
A typical takeover, from the first meeting to the final numbers.
Add it to your workspace beside the other weddings you are coordinating this season.
Bring in the couple’s spreadsheet with names, categories, meal choices, dietary needs and allergies mapped column by column.
Start from a venue you have set up before, or upload the venue’s floor plan and place the tables on it at the right scale.
Give them seating-only access so they can place their guests while the tables and the room stay exactly where you put them.
Export the catering and dietary reports for the kitchen, escort and place cards for the stationer, and the chart for the venue.
The couple plans one wedding. You are finishing several at once, each on its own deadline.
Three levels of table-layout access, plus a separate switch for the room itself, enforced by the database rather than by trust.
Outcome: The couple helps without moving the dance floor.
The command center lists every wedding you are coordinating with its date and status, so the one two weeks out is never buried.
Venues you return to are set up once. The next wedding there starts from the room, the tables and the dance floor already placed.
Meal counts for the kitchen and a dietary report with allergies flagged, straight from the guest list the couple and you have been editing.
Printable cards generated from the final seating, so the stationer is never working from an out-of-date list.
On the day, search any guest on your phone and see their table and seat, or open a table’s roster with meals and dietary flags.
| Task | Spreadsheets and messages | PlanSeats Pro |
|---|---|---|
| Taking over the list | Merge the couple’s file into yours | Import it into the wedding |
| Couple’s changes | A new version by email | Made in the plan, within your limits |
| The room | A PDF from the venue | The venue’s room, to scale, reused |
| Catering numbers | Counted by hand the week of | Exported from the live list |
| Escort cards | Retyped from the final chart | Generated from the final chart |
| On the day | A printout and a phone call | Day-Of Mode on your phone |
Couples know their guests. They should place them. What they should not do, six weeks out, is move the tables your venue has already signed off on.
With seating-only access they can drag every guest into a seat, and nothing else. When you want them to rename tables or change sizes, give them the next level. The room itself has its own switch.
The invitation they receive carries your business’s branding, so the tool feels like part of your service rather than one more app they were asked to learn.
$39.99/month
Includes one seat. For coordinators who book season by season.
$290/year
Includes one seat. For coordinators with a full calendar.
$14.99/month or $130/year per additional seat
Take over a real wedding during the 14-day trial and see how the handover feels.
Bring in the couple’s list, set the room up once, invite them back in on your terms, and hand every vendor a report that matches the final chart.
PlanSeats Pro starts at $39.99/month or $290/year.Yes. Import their spreadsheet and match its columns to names, category, meal choice, dietary needs and allergies.
Yes, at the level you choose: seating only, labels and sizes, or full access to the table layout. Changing the room itself is a separate permission.
No. They join the wedding you invite them to, and it runs on your PlanSeats Pro subscription.
Meal counts for the kitchen, a dietary report with allergies flagged, and a staff layout of the room, all generated from the current guest list.
Yes. PlanSeats Pro generates printable escort and place cards from the final seating chart.
As many as you like. PlanSeats Pro includes unlimited events.
PlanSeats Pro costs $39.99 per month or $290 per year and includes one seat. Additional seats are $14.99 per month or $130 per year.
Yes. PlanSeats Pro has a 14-day free trial.