Manage floor plans, guest lists, tables, seating charts, and client collaboration across every event you plan. PlanSeats Pro gives you one place to build seating plans, work with clients, and keep multiple events organized without starting your process from scratch every time.
Unlimited events. One workspace.
One subscription covers every event you plan
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Floor plans, guests, seating and clients in one place
Planning one seating chart is complicated.
Managing seating across multiple clients and events is an operational system.
PlanSeats Pro is designed for planners, coordinators, venues, and event professionals who need to keep floor plans, guest information, seating assignments, and client collaboration organized across their event calendar.
Instead of jumping between spreadsheets, floor plan files, guest lists, email threads, and static seating charts, keep the working plan together.
A seating chart isn't just a list of table numbers. It connects the people attending the event with the physical room they'll be sitting in. PlanSeats Pro brings those pieces together so you can move from event setup to day-of execution in one workflow.
See your events in one place instead of creating a separate planning system for every client. Use the Multi-event Command Center to move between upcoming events and keep each event's seating information organized.
Outcome: Spend less time finding the right version of the right plan.
Create the room your seating chart actually needs to work inside. Use the floor plan to organize tables and understand how seating fits around the rest of the event.
Outcome: Plan seating in the context of the actual event space.
Add tables and arrange guests visually instead of managing assignments across disconnected rows and columns. As plans change, move guests and update the seating arrangement without rebuilding the entire chart.
Outcome: Make seating changes without creating another spreadsheet version.
Keep guest information connected to the event and seating plan. Use guest details while working through seating, catering, dietary requirements, and event logistics.
Outcome: Keep the information you need close to the decisions it affects.
Invite clients into the event without giving up control of the planning process. Controlled couple permissions let clients participate in seating while keeping the professional event workflow organized.
Outcome: Give clients a place to collaborate instead of managing seating feedback through scattered messages and files.
Use team roles to bring other members of your business into the planning process. Keep everyone working from the same event rather than passing versions back and forth.
Outcome: Make the current plan easier for the team to find and use.
PlanSeats Pro keeps the seating workflow connected.
Set up the event in your PlanSeats Pro workspace.
Build the space where tables and guests will actually go.
Create the table layout for the event.
Bring guest information into the same event.
Assign guests to tables and seats and make changes as the event evolves.
Invite the client into the event when you're ready for them to participate.
Move from planning into execution with the current event information available through Day-Of Mode.
Consumer seating tools are often designed around one event.
Professional planners have a different problem.
You finish one seating chart and another client needs one next week. Then another. Then another.
PlanSeats Pro gives you a workspace designed around recurring event work, with unlimited events and tools for managing them in one place.
That means your seating process can become repeatable instead of being reconstructed for every client.
If you regularly work at the same venues, you shouldn't have to rebuild the venue setup every time.
PlanSeats Pro lets you create reusable venue templates that can become the starting point for future events.
Instead of recreating a familiar room from scratch:
Client collaboration can make seating easier.
It can also create version chaos.
A spreadsheet gets emailed. Someone makes a copy. A partner updates another version. The planner doesn't know which one is current.
PlanSeats Pro gives the client a controlled place to participate in the event while keeping the seating plan connected to the planner's workflow.
Use controlled couple permissions to decide how clients participate, then keep everyone working from the same event.
The seating chart is important, but planners need the information around it too. PlanSeats Pro is designed to keep the seating plan connected to the broader event workflow.
Keep upcoming events organized from one workspace.
Keep the working information for an event together.
Reuse familiar spaces instead of rebuilding them for every event.
Give clients an appropriate level of access to the event.
Work with other members of your planning team.
Use the current event information when the planning work becomes execution.
Turn guest information into useful operational outputs.
Create a more professional client-facing experience around your planning workflow.
An event seating plan generator can help you create an initial arrangement.
But professional event seating involves more than generating a first draft.
Guest lists change. Clients request changes. Tables move. Venue constraints appear. Family relationships complicate assignments. Dietary information matters. The final arrangement may go through several versions before event day.
PlanSeats Pro combines seating tools with the ability to manually control and adjust the plan throughout the event-planning process.
The goal isn't simply to generate a seating chart. It's to keep the seating plan usable as the event changes.
Spreadsheets can store names. They become harder to use when you're also trying to understand where those people sit in a physical room.
| Workflow | Spreadsheets | PlanSeats Pro |
|---|---|---|
| Guest information | Rows and columns | Connected to the event |
| Floor plan | Separate file or tool | Part of the planning workflow |
| Table layout | Manually represented | Visual table arrangement |
| Seating changes | Edit cells and versions | Move guests within the seating plan |
| Client collaboration | Shared files and messages | Controlled client access |
| Multiple events | Separate files and folders | Multi-event workspace |
| Repeated venues | Rebuild or duplicate files | Reusable venue templates |
| Day-of use | Find the latest file | Day-Of Mode |
The advantage isn't that spreadsheets can't hold seating information. It's that they weren't built to connect the guest list, floor plan, tables, seats, client, and event workflow.
Manage client seating plans without creating a new system for every event.
Bring the venue, couple, guest list, tables, and seating plan into one workflow.
Seating chart software for wedding plannersKeep seating information organized as the event moves from planning to execution.
Reuse familiar venue layouts and support seating planning across multiple events in the same spaces.
Give team members access to the events they're working on while keeping the process centralized.
One of the hardest parts of professional seating isn't moving a guest from one chair to another.
It's keeping everyone aligned on the latest version.
PlanSeats Pro creates a shared working plan where seating changes happen in the event itself.
Instead of asking which spreadsheet is current, the goal becomes: open the event.
That makes the seating plan easier to collaborate on before the event and easier to rely on when event day arrives.
A seating plan isn't useful if the team can't rely on it when the event starts.
As planning progresses, PlanSeats Pro keeps the event information connected to the working plan.
Use Day-Of Mode when the focus shifts from building the event to executing it.
Keep the information your team needs closer to the event itself instead of searching through planning files while guests are arriving.
The information collected while building a seating chart can support more than seat assignments.
PlanSeats Pro includes catering and dietary exports, helping turn guest information into useful outputs for the people executing the event.
That means information gathered during planning doesn't have to stay trapped inside the seating chart. It can support the operational work happening around it.
Your planning software is part of the experience clients have with your business.
PlanSeats Pro includes white-label capabilities so the collaboration experience can better reflect your professional brand.
Instead of sending clients into a generic collection of disconnected planning files, give them a more intentional place to work with you on their event.
Choose the billing option that fits your business.
$39.99/month
Includes one seat. Best for planners who prefer monthly billing.
$290/year
Includes one seat. Best for professionals planning events throughout the year.
$14.99/month or $130/year per additional seat
No need to hide pricing behind a sales call. Start the trial and see whether PlanSeats Pro fits the way you plan events.
PlanSeats Pro is designed for professionals who plan events repeatedly rather than someone creating a seating chart for a single personal event.
It's particularly useful when you:
Your seating software should help you manage the event, not create another system you have to manage. Bring your floor plan, tables, guests, seating assignments, client collaboration, and event-day information into one workspace. Then reuse the process for the next event. And the one after that.
PlanSeats Pro starts at $39.99/month or $290/year.Event seating software helps planners organize guests, tables, and seating assignments for an event. More complete tools can also connect seating with floor plans, guest information, collaboration, and event-management workflows.
PlanSeats Pro is designed for event professionals such as independent planners, coordinators, wedding planners, venues, and planning teams that manage multiple events.
Yes. PlanSeats Pro includes a Multi-event Command Center and unlimited events so professional users can manage seating work across their event calendar.
Yes. PlanSeats Pro includes client collaboration with controlled couple permissions so clients can participate without requiring the planner to give up control of the event workflow.
Yes. PlanSeats Pro supports team roles. One seat is included with the subscription, and additional seats can be added separately.
Yes. PlanSeats Pro includes reusable venue templates, allowing professionals who work with the same venues to reuse layouts across events.
PlanSeats Pro includes catering and dietary exports to help turn guest information into useful operational outputs.
PlanSeats Pro includes Day-Of Mode for accessing the event information needed as the workflow moves from planning into execution.
No. PlanSeats Pro is designed for professional event seating and collaboration across events, rather than only weddings.
PlanSeats is designed for someone planning an individual event. PlanSeats Pro is designed for professionals managing events repeatedly and adds a multi-event workflow, reusable venue templates, client collaboration controls, team roles, Day-Of Mode, professional exports, white-label capabilities, and unlimited events.
PlanSeats Pro costs $39.99 per month or $290 per year and includes one seat. Additional seats are $14.99 per month or $130 per year.
Yes. PlanSeats Pro has a 14-day trial.