Invite each couple into your real reception room with the tables already placed. They seat every guest; they cannot move the dance floor. Your coordinator watches the same plan and gets banquet reports from it at the end.
Every couple, every weekend, one workspace.
Couples start from your reception template
Guests move, tables and walls do not
Meal counts, dietary flags, escort cards
Couples plan their seating wherever they like, and the chart that arrives two weeks out is often drawn on a room with the wrong number of tables, the bar in the wrong corner and a dance floor twice the size of yours.
Then your coordinator redraws it, and every change afterwards happens twice.
With PlanSeats Pro the couple never draws the room. You invite them into your reception room template, with the tables you actually set, and they seat their guests in it.
Draw the room, or import the floor plan, and place your standard layout: rounds, the head or sweetheart table, the dance floor, the bar.
When a couple books, create their wedding from the room template. The layout is right before they see it.
They receive an invitation carrying your venue’s branding, import their guest list and seat everyone. Tables and walls stay where you put them.
Your coordinator sees the same plan the couple is editing, and can adjust a table size or add a seat where the couple cannot.
Export meal counts and dietary reports for the kitchen, escort and place cards, and the staff layout for setup. On the day, Day-Of Mode answers every seating question.
Seating only, labels and sizes, or full table-layout access for each couple, and the room itself behind a separate switch. The database enforces it.
Outcome: No surprise layouts on the Thursday before.
Each room you host in is set up once, with a seated capacity worked out from its floor area.
The email that invites a couple into their plan carries your venue’s branding.
The command center shows each upcoming wedding with its date and status, so this weekend’s couple and next spring’s sit side by side.
Meal counts, a dietary report with allergies flagged, a staff layout, and escort and place cards, all from the final chart.
Your coordinator searches any guest on a phone and sees their table and seat, including the change made an hour ago.
| Task | The couple’s own chart | PlanSeats Pro |
|---|---|---|
| The room | Drawn by the couple, often wrong | Your reception template |
| Table count and sizes | Whatever the couple chose | Your standard layout, locked |
| Getting the chart | A PDF two weeks out | A live plan you can see all along |
| Kitchen numbers | Counted from the couple’s list | Meal counts from the final plan |
| Escort cards | The couple’s stationer retypes | Generated from the final plan |
A couple you invite does not buy anything. Their wedding runs on your PlanSeats Pro account, with the access you gave them.
If they work with an outside planner, invite the planner too. Everyone seats the same wedding in the same room.
$39.99/month
Includes one seat. Unlimited couples and weddings.
$290/year
Includes one seat. For venues booked every weekend.
$14.99/month or $130/year per additional seat
Set up your reception room during the 14-day trial and invite one upcoming couple into it.
Set it up once, invite every couple into it, and get back a chart your team can set, serve and run on the day.
PlanSeats Pro starts at $39.99/month or $290/year.Only if you let them. Seating-only access lets them manage and seat their guests without changing the tables. Labels and sizes, or full access, are yours to grant, and the room itself is a separate permission.
No. Couples you invite work in their wedding on your PlanSeats Pro subscription.
Yes. They import a spreadsheet and map its columns to names, category, meal choice, dietary needs and allergies.
Yes. Set up each room as its own template and start each wedding from the one it is booked in.
Meal counts and a dietary report with allergies flagged, generated from the final seating chart.
PlanSeats Pro costs $39.99 per month or $290 per year and includes one seat. Additional seats are $14.99 per month or $130 per year.
Yes. PlanSeats Pro has a 14-day free trial.